“Casa Grande Flyers”, Experimental Aircraft
Association (EAA) Chapter _____, Incorporated
Bylaws
January 1, 2007
Article I. Name: The name of this Chapter is “Casa Grande Flyers”, EAA Chapter ____, Incorporated.
Article II. Location: The office for the transaction of business for the Chapter shall be located in Casa Grande, Arizona.
Article III. Purpose: The purpose of this Chapter is to:
1. Promote, encourage, and facilitate an atmosphere where all are welcome to join in and become a part of recreational aviation.
2. Promote, encourage, and facilitate an environment that fosters safety and high standards in the design, construction, restoration and operation of all types of recreational aircraft.
3. Promote, encourage, and facilitate recreational aviation activities that provide educational opportunities.
4. Promote, encourage, and facilitate Membership in the EAA (Experimental Aircraft Association Incorporated).
5. Have fun!
Article IV. Chapter Membership
Eligibility for Chapter Membership: Eligibility for membership in the Chapter is open to any person who has an interest in recreational aviation, subject to the classification of membership listed in Article IV, Sections 1-5.
Classifications of Chapter Membership: There are five (5) types of Chapter Memberships. These Chapter Membership Classifications include; Regular, Family, Honorary/Complimentary, Special, and Life. The specific details of these Chapter Membership Classifications are described in the following paragraphs.
1. Regular Chapter Membership: A Regular Chapter Member shall be any person who pays Chapter dues and is a Member in good standing of EAA (Experimental Aircraft Association, Incorporated).
2. Family Chapter Membership: A Family Chapter Membership shall be any family, including parents, and children, who pay the appropriate Chapter Membership dues and are Family Members of EAA (Experimental Aircraft Association, Incorporated).
3. Honorary/Complimentary Membership: A Honorary/Complimentary Chapter Member shall be any person to whom the Chapter Officers, Chapter Board of Directors, or Chapter Membership wishes to extend an Honorary Chapter Membership. Honorary/Complimentary Chapter Memberships may be given to a person in recognition or appreciation of the support that person has provided to the Chapter. Honorary/Complimentary Chapter Members may not hold any elected or appointed Chapter Office or Position, nor are they entitled to any voting privileges within the Chapter. Honorary/Complimentary Members are not required to be members of EAA (Experimental Aircraft Association, Incorporated), but the Chapter Office at EAA Headquarters will extend a complimentary one year EAA Membership to any Honorary/Complimentary Chapter Member upon written request from the Chapter Officers, Chapter Board of Directors, or Chapter Membership.
4. Special Chapter Membership: A Special Chapter Member shall be any person, who for temporary or short- term economic reasons is unable to pay the appropriate Chapter membership dues and to whom the Chapter Officers, Chapter Board of Directors, or Chapter Membership wishes to extend a Special Chapter Membership. The Chapter Office at EAA Headquarters will extend a one year complimentary EAA Membership to any Special Chapter Member upon written request from the Chapter Officers, Chapter Board of Directors, or Chapter Membership.
5. Life Chapter Membership: A Life Chapter Membership may be bestowed on an individual Chapter Member at the discretion of the Chapter Officers, Chapter Board of Directors, or Chapter Membership. All Life Chapter Members must be members in good standing of EAA (Experimental Aircraft Association, Incorporated). A Chapter Life Membership recognizes the long-term commitment to EAA and the Chapter made by the individual. A Life Chapter member may hold any Chapter Office, shall have full voting privileges within the Chapter and is exempt from annual Chapter Dues.
Duration of Chapter Membership: The duration of a Regular and Family Chapter Membership shall be one (1) calendar year. Honorary/Complimentary or Special Chapter Memberships may be extended or continued beyond one (1) year at the discretion of the Chapter Officer, Chapter Board of Directors, or Chapter Membership. Life Chapter Membership is continuous for the life of the Chapter Member. Life Chapter Membership is not transferable to another person. All Chapter Members with voting privileges in the Chapter must maintain a current membership with the EAA (Experimental Aircraft Association, Incorporated), except for the Honorary/Complimentary Chapter Members.
Voting Privileges of Chapter Membership: Voting privileges with the Chapter Shall be limited to Regular Chapter Members, Family Chapter Members (excluding Children under 18 year of age), Special Chapter Members and Life Chapter Members. Honorary/Complimentary Chapter Members shall no have voting privileges within the Chapter.
Removal of Chapter Membership: Chapter Membership is a privilege, which requires an appropriate commitment from each Chapter member. Each Chapter Member shall accept the responsibilities of Chapter membership, and by acceptance agrees to promote EAA and the Chapter. In the event a Chapter Member fails to meet these requirements, they may be asked to relinquish their Chapter Membership in accordance with the following conditions:
1. Any Chapter Member, who by intentional negligent or reckless deed or action, harms or jeopardizes the reputation or assets of the Chapter or EAA, may be called before the Chapter Board of Directors and Chapter Officers for review. Officers may upon finding reasonable cause, recommend to the Chapter membership that said member be removed from Chapter Membership. Said Member may then be removed, by a majority vote of eligible remembers at any regular or special Chapter Membership Meeting where a quorum exists.
2. Any Chapter Member who fails to remit their Chapter Membership dues or fails to maintain their Chapter Membership in EAA shall be considered removed from Chapter Membership.
Resignation of Membership: Any Chapter Member may resign their Chapter Membership at any time by delivering to any Chapter Officer a written notice of resignation. The resignation of Chapter Membership shall become effective on the date stated in the written notice. In the event the written notice of resignation does not contain an effective date, the date the Chapter Member delivers the written notice to any Chapter Officer shall become the date of resignation.
Article V. Chapter Membership Dues and Assessments
The Chapter Officers and Chapter Board of Directors, with the concurrence of the Chapter Membership, will determine appropriate dues and assessments. The rate of dues or the amount of assessment shall be voted on and agreed to by the Chapter membership at any regular Chapter Membership Meeting or Special Chapter Membership Meeting. The proposed dues or assessment must pass by a majority vote of eligible Chapter Members in attendance. Dues and assessments shall be paid to the Chapter Treasurer, or any person they may designate. Dues are to be paid annually and are payable upon joining and every January 1st of each year there after. Assessments shall be paid as determined by the Chapter Officers and Chapter Board of Directors, with the majority concurrence of the Chapter Membership. Dues and assessments shall be considered wholly earned and shall not be pro-rated in the event of expulsion or resignation. Honorary/Complimentary Chapter Members and Special Members shall not be required to pay and dues or assessments. Life Chapter Members, while not required to pay dues, however may be required to pay assessments.
Article VI. Meeting of Members
1. All meetings of the Chapter Members shall be held at a place to be
determined by the Chapter Board of Directors.
2. Notice of any Regular Chapter Meeting of the Chapter Members shall be given
before such meeting by notice published in the Chapter Newsletter, or by phone,
fax, or e-mail.
3. Special Chapter Membership Meetings may be held at such time and place as
the Chapter President may determine. Special meetings may also be called by a
two-thirds (2/3) majority of the Chapter Board of Directors.
4. Notice of Special Chapter Membership Meetings, stating the location, time
and purpose of the meeting shall be given in the same manner as the notice
required for the regular meetings, or by special letter.
5. A quorum is required for any Chapter membership Meeting: a quorum shall
consist of at least one third (1/3) of the Chapter Members in person or by
proxy but not less than 10 Chapter Members.
6. In the absence of the Chapter President, Chapter Vice President, Chapter
Secretary, and Chapter Treasurer, a temporary Meeting Chairman may be appointed
by the Chapter Board of Directors and shall act as the presiding officer.
7. At every meeting of the Chapter Members, each voting Chapter Member may have
one vote on any question or resolution. In the absence of a Chapter Member,
that Chapter Member shall have the right to vote by proxy. The Chapter Board of
Directors shall be responsible for the method by which any proxy votes are
issued, accepted, or counted.
8. A simple majority of Chapter Members, that are eligible to vote, must be
present or represented by proxy for the adoption of any resolution, except for
a resolution that calls for the Chapter to separate its relationship with the
Experimental Aircraft Association, Incorporated. In such case a majority of not
less that eighty percent (80%) of the members eligible to vote, present, or
represented by proxy, is necessary for the adoption of such resolution.
Article VII. Chapter Officers
1. The Chapter Officers shall be Chapter President, Chapter Vice President,
Chapter Secretary, and Chapter Treasurer.
2. The Chapter Officers shall be elected at the regularly scheduled November
Chapter Membership Meeting and shall hold office for one (1) year, from date of
installation. Installation of Chapter Officers shall be at the December Chapter
Membership Meeting following their election, but no later than January 1st
following their election.
Article VIII. Duties of the Chapter Officers
The following duties shall be performed by the Chapter Officers: The Chapter Officers may, from time to time, be called upon to perform additional duties, they may also, at their discretion, and in conjunction with direction from the Chapter Board of Directors, perform additional duties for the betterment, improvement, and well being of the Chapter.
1. The Chapter President shall be the Chief Executive Officer and
Chairperson of the Chapter Board of Directors. The Chapter President shall
have, subject to the advice, direction, and control of the Chapter Board of
Directors, general charge of the Chapter business. The Chapter President shall
jointly execute with the Chapter Secretary all contracts and instruments which
have first been approved by the Chapter Board of Directors. The Chapter
President may call any Special Meeting of the Members of the Chapter Board of
Directors and/or general Chapter Membership. In case of the absence or
disability of the Chapter Treasurer, the Chapter President may execute checks
for expenditures authorized by the Chapter Board of Directors. In such
circumstances, either the Chapter Vice President or Chapter Secretary shall be
called upon to co- execute such checks.
2. The Chapter Vice President shall be vested with all the powers and authority
of the Chapter President and shall perform the duties of the Chapter President
in the case of the Chapter President's absence, disability, or inability, for
any reason. The Chapter Vice President shall also perform such duties connected
with the operations of the Chapter at the suggestion or direction of the
Chapter President. The Chapter Vice President may annually recruit a certified
public accountant or an appropriate group of Chapter Members to verify that the
financial records of the Chapter are in order. The Board of Directors can
determine how they want the report to be delivered, written or oral.
3. The Chapter Secretary shall have the responsibility to take and publish
minutes of all meetings. The chapter secretary is responsible for publishing notice
of all regularly scheduled Membership and Chapter Board of Directors Meetings.
Additionally, the Chapter Secretary is also responsible for publishing notice
of Special Membership Meetings. The Chapter Secretary shall also be responsible
for maintaining the currency and security of the original copies of the Chapter
Bylaws, Non-profit Incorporation documents, tax-exemption documents, Federal
Employer Identification Number (FEIN), and any other documents, books, papers,
and records as the Chapter Officers or Chapter Board of Directors direct. The
Chapter Secretary shall jointly execute, along with the Chapter President, all
contracts and instruments that have been first approved by the Chapter Board of
Directors. The Chapter Secretary shall perform all other duties incident to the
Office of Chapter Secretary, subject to the control of the Chapter President
and the Chapter Board of Directors.
4. The Chapter Treasurer shall execute all checks authorized by the Chapter
Board of Directors. The Chapter Treasurer shall receive and deposit all funds
in a financial institution recognized by the Federal Deposit Insurance
Corporation (FDIC), and approved by the Chapter Board of Directors. The Chapter
Treasurer shall also account for all receipts, disbursements, and the balance
of funds on hand. The Chapter Treasurer shall perform all other duties subject
to the control of the Chapter President and the Chapter Board of Directors. The
Chapter Treasurer shall ensure the Chapter obtains and maintains a Federal
Employer Identification Number (FEIN). The Chapter Treasurer shall be
responsible for the actuate maintenance of all insurance records, including the
proper application, binding, and premium payment for all necessary insurance
required by the Experimental Aircraft Association, Incorporated. By resolution
of the Chapter Board of Directors, the Chapter may require joint signatures on
all checks drawn on Chapter accounts.
Article IX. Chapter Board of Directors
1. The business and property of the Chapter shall be conducted and controlled
by the Chapter Board of Directors.
2. The Chapter Board of Directors shall consist of the following:
a. Class I Director: Class I Directors shall be the Chapter President, Chapter
Vice President, Chapter Secretary, and Chapter Treasurer.
b. Class II Director: Class II Directors shall be three (3) additional members
elected to the position of Class II Director
c. The term of office for the Chapter Board of Directors shall be one (1) year.
3. The Chapter President shall preside over the Chapter Board of Directors as
its Chairperson.
4. In case of a vacancy on the Chapter Board of Directors, the Chapter
President may appoint a replacement, subject to the approval of a majority of
the Chapter Board of Directors.
5. Meetings of the Chapter Board of Directors may be called at any time by the
Chapter President or by a two- thirds (2/3) majority of the Chapter Board of
Directors.
6. Notice of Meetings of the Chapter Board of Directors, stating the location,
time, and purpose of the meeting shall be mailed or personally given to each
Member of the Chapter Board of Directors at least 48 hours prior to the time of
the meeting. If all of the Members of the Chapter Board of Directors are
present at a meeting, any business of the organization may be transacted
without previous notice of the meeting.
7. A simple majority of the Chapter Board of Directors, at least two (2) of
which shall be Executive Officers, shall constitute a quorum of the Chapter
Board of Directors.
8. Each Member of the Chapter Board of Directors shall serve as a Board Member
without compensation.
9. The Chapter Board of Directors shall have the power and authority to enforce
all rules and regulations pertaining to the use and operation of the Chapter's
property.
Article X. Vacancies (Chapter President, Chapter Vice President, Chapter
Secretary, Chapter Treasurer)
If the office of Chapter President, Chapter Vice President, Chapter
Secretary. or Chapter Treasurer become vacant for any reason, the Chapter Board
of Directors shall elect a successor who shall hold the office for the
remainder of the normal term, or at the option of the Chapter Board of
Directors, hold a special election to fill the vacancy(s).
Article XI Elections
1. The Chapter President may appoint a Nominating Committee made up of at
least three (3) Chapter Members. The appointment of the Nominating Committee
shall take place no later than July.
2. The appointments to the Nominating Committee shall be announced to the
Chapter Members at the regular meeting in July, or earlier if a Nominating
Committee has been formed at an earlier date. In addition, the names of the
Chapter Members appointed to the Nominating Committee shall be published in the
next Chapter Newsletter.
3. Beginning in July, the Nominating Committee shall canvas the current Chapter
Officers and Directors to determine if they wish to seek re-election to their
current position or be nominated for any other position. The Nominating
Committee shall also canvas the Chapter Members of all committees and groups to
seek those who may be interested in an elected position. Further, the
Nominating Committee shall make themselves available to the Chapter Membership
seeking any Chapter Members who may be interested and who are eligible to run
for an elected position.
4. At the October Chapter Membership Meeting the Nominating Committee shall
present to the Chapter Membership the nominations they have obtained. In
addition, open nominations will be accepted from the Chapter Members during the
October Chapter Membership Meeting.
5. Once all nominations have been received, a slate of nominees may be posted
at the regular meeting place, or any place deemed appropriate by the Nominating
Committee, and published in the Chapter Newsletter.
6. Elections of Chapter Officers and Chapter Board of Directors will take place
at the November Chapter Membership Meeting. Voting shall be done by written
ballot and three (3) Chapter Members appointed by the Chapter Board of
Directors shall conduct and monitor the election. All ballots will be counted
and confirmed by the monitors and the results of the election announced to the
members present. If deemed appropriate by the members, the Chapter Secretary
shall be responsible for the development and implementation of a process that
will offer absent eligible voting members the opportunity to vote by proxy.
Such process shall be reviewed and approved by the Chapter Board of Directors
prior to its use.
7. All newly elected Chapter Officers and Chapter Board of Directors shall
assume their responsibilities at the December Chapter Membership Meeting, but
no later than January 1.
Article XII. Transition of Leadership
1. The Chapter Membership recognizes the importance of a smooth transition of
Chapter Leadership. Therefore, subsequent to the election of Chapter Officers
and Chapter Board of Directors, the incumbent and newly elected Chapter
Officers and Chapter Board of Directors shall organize and hold a transition
meeting wherein all Chapter records and information will be passed on to the
newly elected Chapter Officers and Chapter Board of Directors.
2. During the transition meeting, the newly elected Chapter Officers and the
Chapter Board of Directors shall review the Chapter Bylaws, and the Chapter
Goals, Mission and Vision Statements, Non-Profit Incorporation documents, tax
status, and insurance policies to ensure they are clearly known and understood.
3. During the transition meeting the newly elected Chapter Officers and Chapter
Board of Directors shall review the incorporation documents to ensure the
Chapter is current in all government obligations and the Chapter is properly
incorporated.
4. During the transition meeting the newly elected Chapter Officers and
Directors shall review and submit the Chapter Status Report to the EAA Chapter
Office at EM Headquarters, and ensure that all proper notifications have been
forwarded to the EAA Chapter Office at EM Headquarters as prescribed.
5. During the transition meeting the newly elected Chapter Officers and Chapter
Board of Directors shall review the insurance requirements specified by EAA and
ensure that all proper insurance coverage has been arranged through the
appropriate programs of the Experimental Aircraft Association.
Article XIII. Financial Reports
1. The Chapter Treasurer shall prepare a quarterly and an annual financial
statement and present each report on the financial status to the Chapter
Membership. The form of the report, either written or oral, will be determined
by the Chapter Board of Directors. The Chapter Board of Directors will also
determine the method of the report, either by presentation at a Chapter
Membership Meeting or by Chapter Newsletter.
2. The Chapter Board of Directors, under the direction of the Chapter Vice
President, shall arrange annually to have the financial records and practices
of the Chapter verified. The Chapter Board of Directors shall make available a
copy of the written report to the Chapter Membership. The Chapter Board of
Directors will review any recommendations for changes in book keeping
procedures and shall take appropriate steps to implement any reasonable
recommendations.
Article XIV. Facilities. Tools. and Other Assets
1. The Chapter Officers and the Chapter Board of Directors shall ensure all
facilities, tools, and other assets of the Chapter are properly insured or
protected against loss.
2. A Chapter Officer or Chapter Director will serve on appropriate committees
to properly manage the Chapter's facilities, tools, and other assets.
Article XV. Chapter Nominating Committee
The Chapter Nomination Committee, which is appointed by the Chapter President,
shall consist of 3 Chapter Members. The purpose of the Chapter Nomination
Committee is to conduct the annual process of recruiting nominees for the
various elected positions within the Chapter and report these nominations to
the Membership of the Chapter. Further, the Chapter Nomination Committee shall
follow the guidelines in the Chapter Transition Plan Part 1.
Article XVI. Chapter Membership Committee
The Chapter Membership Committee, which is appointed by the Chapter Board of
Directors, shall consist of 4 or 5 Chapter Members. The purpose of this
Committee should be to keep accurate records on the current Membership of the
Chapter through a detailed Chapter Membership Roster. The Chapter
Membership Committee shall also look for ways to retain existing EAA and
Chapter Members. Further, the Chapter Membership Committee shall look for
opportunities to recruit new EAA and Chapter Members, including keeping an
ample quantity of EAA and Chapter Membership Application
Forms and any other materials that will assist in the retention and recruitment of EAA and Chapter Members.
Article XVII. Organization Committees
The Chapter Board of Directors may establish committees, as it deems necessary.
Any committees established by the Chapter Board of Directors shall be
responsible for reporting their activities directly to the Chapter Board of
Directors.
Article XVIII. Amendments
The Bylaws of the Chapter may be, amended, or new Bylaws adopted at any Regular
Chapter Meeting of the Chapter Members called for that purpose. Amended or new
Bylaws must be passed by a not less than eighty percent (80%) majority vote of
the Chapter Members eligible to vote and present at such meeting in person or
by proxy.
Article XIX. Dissolution
The Chapter may be dissolved by a two-thirds majority vote of the voting
Chapter Members. If the Chapter is dissolved, the Chapter President is
responsible for ensuring that all Chapter debts and obligations are paid, and
the proper disposition of all Chapter records are sent to the EAA Chapter
Office at EAA Headquarters, P.O. Box 3086, Oshkosh, Wisconsin, 54903-3086. The
Chapter President is also responsible for the disposition of all Chapter
materials and assets that shall be donated to another non-profit organization.
(The EAA and EAA Foundation are both non-profit organizations).
Article XX. Chapter Charter Authorization
The Chapter accepts and acknowledges that the Chapter has been granted a
conditional Charter under the authority of the Experimental Aircraft
Association, Incorporated. Further the Chapter accepts and acknowledges that
the privileges granted to the Chapter, under a conditional Charter, may be
withdrawn in the event the Chapter fails in any way or manner to meet the
requirements of the Chapter Charter of the Experimental Aircraft Association,
Incorporated. In the event that the Experimental Aircraft Association,
Incorporated withdraws the conditional Charter of the Chapter, the Chapter
agrees to cease using any reference whatsoever to itself as a Charter Chapter
of the Experimental Aircraft Association, Incorporated.
Acknowledgement and Acceptance on behalf of:
Casa Grande Flyers”, Experimental Aircraft Association (EAA) Chapter 2007,
Incorporated
Chapter President's Signature _ Date _
Chapter Vice President's Signature Date Chapter Secretary's Signature Date
Chapter Treasurer's Signature Date EAA Vice President, Chapter Relation's
Signature
__________________________________________________________________ Date
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